If having completed the degree you applied with in a country other than Finland and admitted, you are required to provide us with the following documents for the degree that you had to apply with
- Degree Certificate
- Transcript of Records
- plus the official translations in English for the documents whenever the original language of the documents not being English or Swedish.
In case of the degree you applied with having been completed in Finland, there is no need to provide us with any documents as the degree is a verifiable one from the national database.
The form of verification for the documents and the way of delivering them depends on the following issues:
- the country where you had completed that degree in
- whether you are able to have your documents electronically verified or not
- whether you are already residing in Finland or not
Go carefully through the options given and follow the instructions for the option valid for your case.
** The documents cannot be delivered to LUT University in person **
DEADLINE
We must receive the hard copies for the educational documents by mail or to receive the codes/passwords for electric verification by email by the deadline of
- 31 May 2025 at 15:00 (UTC+3)
Place lost if documents not provided as requested
Your place will be automatically lost without any exceptions for not having been able to meet with the requirement that is an official part of the admission process in case of:
- the required documents as requested not reaching us at Lappeenranta Campus by mail by the given deadline OR
- the student not providing us with the codes and/or passwords needed for the electronic verification process through a separate email as requested by the given deadline OR
- the documents not meeting with the given requirements for certification as requested
DELIVERING THE DOCUMENTS FOR VERIFICATION
There are four different ways to provide us with the certified documents as requested while mailing us the documents being the only possible way for most of the admitted students.
Go carefully through the options given and follow the instructions for the option valid for your case.
The way of delivering your documents is not a choice that you choose upon your own preferences but a choice that you need to follow according to a fact that it is a choice that is a valid one for your case.
For example: You have completed your Bachelor's Degree in Pakistan, you have no option for electronic verification as described and you do not reside in Finland
>> Your only option is to mail us copies for your educational documents that have been certified according to the country-specific requirements.
1. Mailing LUT University, Lappeenranta Campus the certified copies
Mailing (not emailing) us the copies (not originals) that have been certified as requested is the most required method for document verification.
See the detailed instructions for the certification according to the country where you completed your degree in.
- DEGREES COMPLETED IN COUNTRIES WITH COUNTRY-SPECIFIC REQUIREMENTS
African countries, Bangladesh, China, India, Indonesia, Iran, Malaysia, Nepal, Pakistan, Sri Lanka, Vietnam
- DEGREE COMPLETED IN COUNTRIES WITH NO COUNTRY-SPECIFIC REQUIREMENTS
Finland excluded as the degrees completed in Finland are verifiable from a national database.
Mailing address
LUT University
Admissions Services / Master's programmes
Yliopistonkatu 34
FI-53850 LAPPEENRANTA Finland
Tel: +358 29 446 2111
Customs notification
We do not declare anybody's documents from the customs.
To avoid your documents to get stuck in the customs, clearly indicate the contents as documents and do not indicate any monetary value on them when mailing them.
In case of your documents get stuck in the customs for any reason, you are responsible for actions required for them to be re-delivered to LUT University.
2. Electronic verification by the awarding university
In case of the degree-awarding university providing you with a possibility to electronically verify your educational documents, it is an alternative way to provide us with the required documents instead of mailing us the hard copies.
This option is available for degrees completed in any country as long as the documents bear either a digital verification element on them and/or they are verifiable from an official online verification system.
If able to have the documents electronically verified by the awarding university, you must separately provide us with the documents bearing the digital verification elements and/or provide us with the codes and/or passwords needed for the verification process by email after having been admitted but by the given deadline for the verification.
NOTE: It is not enough for the electronic verification process that the documents bearing the digital verification elements and/or that the codes and/or passwords have been mentioned on the documents uploaded to the application - they have to be specifically addressed to us through a separate email.
Emailed copies without any true electronic verification element and/or codes and/or passwords needed for the verification process are not accepted.
3. Electronic verification by Digitary
Regardless of the country where the degree was completed in, we also accept documents electronically verified through Digitary.
4. Certification by Digital and Population Data Services Agency (DVV)
Regardless of the country where the degree was completed in, it is also possible to have the educational documents certified by Digital and Population Data Services (Digi- ja väestötietovirasto, DVV) if already residing in Finland and mail us the certified documents by the given deadline.
Further information: Notarisation process
Mailing address
LUT University
Admissions Services / Master's programmes
Yliopistonkatu 34
FI-53850 LAPPEENRANTA Finland
Tel: +358 29 446 2111
WHEN REQUIRED TO MAIL THE HARD COPIES
If the university having awarded you the degree you applied with is located in the listed countries and there is no option for an electronic verification and you are not already residing in Finland, you must follow the country-specific requirements for providing us with the required documents.
- African countries
- Bangladesh
- China
- India
- Indonesia
- Iran
- Malaysia
- Nepal
- Pakistan
- Sri Lanka
- Vietnam
For each one of these listed countries there is a special way of providing the documents that must be fully followed.
Whenever the original educational documents not issued in English, Finnish or Swedish, official translations in English are required in addition to the documents in original language.
If the university having awarded you the degree you applied with is located in any other country except for the ones with country-specific requirements and there is no option for an electronic verification and you are not already residing in Finland, you must choose one of the following methods (1-2) for official certification for providing us with the required documents.
1. Official certification by the awarding institution
The easiest way to get officially certified copies for your original documents is most likely to turn to the awarding university and have them provide you with the certified copies according to the given specifics:
- Copies are taken from the original documents
- Copies include each page of the original documents
- Copies bear an original stamp of the awarding institution
on each page of the document
- a generic stamp "Certified true copy" is not accepted
- Copies bear an original signature of the certifying officer
Photocopies without an official certification will not be accepted.
2. Official certification by legalisation
If not able to have your educational documents officially certified by the awarding institution, you can get them officially certified through a process called legalisation.
Legalisation is divided into two different methods depending on whether the country where the degree was awarded is a signatory to the Hague Convention of 1961 or not.
A. Apostille
Apostille Certificate is required if the degree was awarded in a country that is a signatory of the Hague Convention of 1961.
An Apostille Certificate can be done by stamping the document with a specific Apostille stamp or, on a separate Apostille Certificate.
B. Legalisation
Legalisation is required, if the degree was awarded in a country that is not a signatory of the Hague Convention of 1961.
- The first legalisation for the document must be done by the Foreign Ministry of the degree-awarding country
- The second legalisation for the document must be done by a Finnish Embassy or Consulate to that country having completed the first legalisation.
Whenever the original educational documents not issued in English, Finnish or Swedish, official translations in English are required in addition to the documents in original language.
What is an official translation?
- Issued by the awarding institution
- An officially certified copy of a translation issued by the awarding institution
- Translated by an official translator
- An officially certified copy of a translation made by an official translator
Each translation must bear the translator's stamp and/or signature.
The official Diploma Supplement in English will be considered as a translation for the Degree Certificate as well.
